eCopy ShareScan is an exceptionally simple, yet capability-rich user experience that engages and empowers all areas of your organization in your efforts to increase office productivity and shrink your environmental footprint by automating paper-intensive processes securely using your Ricoh MFP.

 

ABOUT ECOPY

Distribute scanned files to numerous destinations, including network file folders, fax numbers, Microsoft Exchange/Outlook and IBM Lotus Notes e-mail, and various ECM Appliations

  • Convert paper documents into electronic files for immediate distribution, processing, indexing, storage or archiving
  • Integrate paper documents with leading business applications by adding optional plug-in connectors. With eCopy’s library of connectors, you can achieve native integration with enterprise applications that are critical to your organization
  • Automate routine scanning tasks such as naming, batching, splitting, filing, indexing and routing scanned documents by reading barcodes

MAJOR APPLICATIONS

  • Scan, convert, and edit Microsoft Word, Excel, and PDF files–including columns, graphics, and tables. You save time and money, with high accuracy and less reformatting
  • With zonal OCR, you can home-in on precise, pre-defined fields, extract data, and pass it to back-end applications
  • eCopy ShareScan provides complete integration to content management, network folders, SQL databases, and more. Connect with leading ECMs such as SharePoint, RightFax, EMC Documentum, iManage WorkSite, OpenText DM, or OpenText eDOCS
  • Access global and personal address books and browse folders right at the copier – no need to go back to your desk to file or route documents

BENEFITS

  • Increase Access to Information – eCopy converts paper documents into accurately replicated, text-searchable industry standard PDF and Word documents and integrates them into your online document management, collaboration and archival solutions. The result is less time spent searching through files to find the right documents
  • Dramatically Improve Efficiency & Productivity – eCopy enables knowledge workers to work with documents more efficiently online, in the systems they use to do their work and eliminate time spent recreating information in paper
  • Accelerate Document Processing – Automate the processing of paper forms to accelerate business processes, reduce errors, and cut costs significantly. eCopy homes in on precise fields, extracts key data from the scanned document, and passes that data to backend applications for faster, more efficient workflows

USING ECOPY

  • Scan to multiple destinations from a single scan
  • Delivers scanned documents in desired format (PDF, PDF/A, searchable PDF, TIFF, JPEG, Word, and Excel)
  • Strengthen security with automatic redaction
  • Save time with automatic highlighting
  • Bates Stamping functionality adds Endorsements and supports legal environments
  • Discover a user-friendly interface that replicates the familiar touch-screen experience of smart phones and other handheld devices