Managed Print Services

What is MPS?

The Managed Print Services Association (MPSA), a global organization comprised of managed print customers and managed print providers define Managed Print Services as, “The active management and optimization of document output devices and related business processes.”

Did you know?

  • Organizations, on average, spend up to 3% of their annual revenues on copy and print related costs.
  • 90% of all organizations do not know what they are spending on internal desktop and network printing.
  • Print cartridges and related supplies represent 40%-60% of most office supply budgets.
  • Printer volumes are increasing. Up 9% in Black & White, Up 19% in color, and Up 11% overall, annually.
  • Output fleets are overlooked & undermanaged representing a goldmine of savings (10%-30% per year) via implementing a printer output strategy.
  • HP raised their ink and toner cartridge prices by 10% nationwide at the start of 2009 and Brother, Lexmark, Samsung, Xerox, and Okidata followed suit.
  • 17% of everything that is printed is considered waste.
  • Additionally, 15% of what is printed is never picked up.

(Sources taken from organizations such as InfoTrends, Buyers Laboratory, Inc., Supplies Network, The Gartner Group, and Lexmark)

How can we help?

You cannot manage what you cannot measure. For most organizations, office printing is commonly still an unmanaged expense. Printers are purchased as needed without considering the total cost of ownership. Toner cartridges are ordered and stocked in supply closets, tying up operational capital. Valuable IT staff spend (waste) time chasing printer issues instead of focusing on more important projects. Office printing is an infrastructure just as important as facilities, telecommunications, and IT networks, yet it is often overlooked, and very rarely structured.

A Managed Print Services (MPS) program is a defined and proven business strategy designed to help manage the volume of documents flowing through your organization, and minimize the costs associated with printing, sharing, and updating these documents.

Rothwell helps alleviate the printer burden so you can focus on what you do best – your business. We provide control over the cost of printing, allowing you to make more informed, better business decisions. Service components of our MPS program include, but are not limited to:

  • Proactive monitoring of your entire document output environment.
  • Automatic, just-in-time supply replenishment ensures the correct toner is delivered to the correct location every time. This eliminates the need to manually place orders, and alleviates overstocked supply closets and obsolete supply items.
  • Onsite service and repair of malfunctioning printers keeps your employees productive and extends the life of your technology.
  • Quarterly consultations ensure your organization is printing optimally to the most cost efficient devices.

How Can I Benefit?

Reduce Costs

Reduce costs while increasing productivity through print management services.

Easily Manage Maintenance

Inconsistencies in hardware, supplies and service make it nearly impossible to determine the actual cost of printing, let alone control it. Rothwell gives you control over the cost of printing, allowing you to make good management decisions.

Standardize Equipment

In many cases, when we begin working with a company, it will have many different brands and models of printers. This makes it nearly impossible to stock all of the supplies and coordinate service with several vendors. Rothwell will help you develop printer standards, reducing downtime, and improving end user productivity.

Increase CEO Satisfaction

The CEO will be happy to see cost reductions, increased productivity, higher efficiencies.

Increase CFO Satisfaction

Print costs can be accurately measured and current printer assets can be maintained to avoid additional expenses. Consolidating into one vendor can reduce the hassle of managing multiple payable accounts.

Increase IT Manager Satisfaction

Eliminate fleet management hassles and allow the IT manager do what he or she does best.

Increase Employees Satisfaction

Automatic supply shipments ensure that employees will always have the tools they need to be productive and Rothwell’s proactive service reduces downtime.

To learn more about how you can benefit by implementing Managed Print Services from Rothwell Document Solutions in your office, please contact us today!